As the Organizer:
- All meetings should have an Agenda and Objectives / Success criteria (the attendees don’t have to attend if these aren’t included).
- If someone hasn’t responded, then assume they’re not attending (or they may attend, but that’s not confirmed).
- Be conscious of people’s diaries - always check in Google Calendar prior to booking a meeting.
- Google Meet is used for all meetings.
- Feel free to add a virtual notetaker to external meetings (as long as it’s not confidential), but don’t take offense if people want to exclude it - we have a love-hate relationship with them!
- Avoid recurring meetings where possible - they clog up diaries!
- Respect your participant’s time and keep comments brief and to the point.
- Leave enough time at the end for wrap up and next steps without running over.
As an Attendee:
- It is okay to leave a meeting politely if it’s not relevant or you’re not getting value from it.
- Show up on time and come prepared.
- Come to the meeting with a positive attitude.
- Be patient when listening to others speak and do not interrupt them.
- If you feel like you can’t jump into a conversation, raise your (virtual) hand.
- Attack the problem, not the person.
- Respectfully challenge the idea, not the person.
- If you are going to be more than a couple of minutes late, please let the organizer know.
- We all have bad hair days, but we encourage everyone to have their cameras on (it can be very difficult to speak to a blank screen).